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Faculty Success: Creating and Curating a Scholarly Profile

This guide is designed for those who would like to create a ResearcherID or Google Scholar profile, especially those who need to track scholarly output in preparation for Faculty Success.

BibTeX Overview

BibTeX Overview Banner

There are a number of ways to transform citations into BibTeX format. Some are described in supporting documentation provided by the Faculty Success platform. There are a number of other web-based tool options available, outlined below.

Faculty Success provides documentation to support users who need to generate a BibTeX file from various platforms listed on their Publication Import screen.

Their documentation can be accessed by clicking the question mark next to Import from a BibTeX file on the publication import screen in Faculty Success:  Additional instructions and how-to videos for the import process with these tools are provided below, based on our experiences here at the University of Maryland in using these tools.

screenshot from Activity Insight

Options to create a BibTeX from a formatted bibliography in Word, PDF, etc.

Many Faculty Success users will have much of the needed publication information saved in a bibliography of some kind, such as your CV. Several tools exist that will attempt to parse a formatted text bibliography into the BibTeX format. These are somewhat experimental, but may be worth trying:

  • AnyStyle, an online bibliography parser that can be trained for improved results.
  • ZoteroBib, a web-based tool for generating citations from DOIs, ISBNs, PMID, arXiv IDs or URLs.
  • cb2Bib: a tool that will take formatted references copied to the clipboard and attempts to parse them into BibTeX format. This tool must be downloaded and installed.
  • text2bib: a web-based service by the economics department at the University of Toronto that can convert references in a text file to BibTeX format, given a number of input format restrictions. Registration required for use.

Export Bibtex file from Google Scholar

If you are on a Mac, TextEdit will by default save any file as a Rich Text File (.rtf) which will not work for import into Faculty Success.  You will have to switch to plain text by going to TextEdit > Preferences and selecting Plain Text under Format.  You can then paste in the Google Scholar bibtex output and save as .txt.

How to Export BibTeX from Mendeley

1. Log in to Mendeley or Mendeley desktop
2. Navigate to the folder in your library that has the publications you want to use to create a BibTeX file
3. Select the publications you want to export
4. Go to File, and then Export
5. Make sure you have chosen a name and location and the file type is "BibTeX (*.bib)"
6. Save

How to Export BibTex from Web of Science

  1. Go to Web of Science and find your articles.
  2. Once your articles are listed on your screen, click on "Export to Other File Format"
  3. This window below will pop up, select either "all records on this page" or "records from ## - ##" indicating how many of your results you'd like to export.  Record content "Author, Title, Source, Abstract" has the information needed for a citation.  Make sure the file format "Bibtex" is selected.  Click "Export".
  4. You will be asked where to save the file on your computer.
  5. Back in Faculty Success, select this file after choosing the "Import from Bibtex" option for your publications.