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How to Request Material and Order Copies - Special Collections & University Archives

A guide to help researchers request material from our Archival Collections database, WorldCatUM, and our Classic Catalog.

How to Submit a Request to View Material in Reading Room

Request Material from the Archival Collections Database

  • Locate items in the Archival Collections database. 
     
  • Click "Request Box”, located at the top of the record.
    • If the "Request Box" option is not available, the collection may be unprocessed. Material from unprocessed collections will require staff assistance request.  Contact us to request material from an unprocessed collection.
       
  • Click “Request Box” on the following page, which will display the entire contents of the box to confirm your selection.
     
  • You will be prompted to sign in to your Special Collections Account at this point.
     
  • A list of your requests will appear. Selecting the item(s) you would like to request to view.
     
  • Choose a date for your visit.
    • If you have not already done so, schedule an appointment to visit the reading room before placing your request.
    • All requests to view materials during an appointment must be placed at least 3 business days in advance.
    • Materials located offsite in Severn Library may take up to 4 business days to be made available in the reading room.
       
  • Click “Submit Information”.
    • You can also choose to keep your request as an "Unsubmitted Requests" in your account and submit it at a later date. This is helpful if you have already reached your limit of 12 active requests or if you do not have a firm date for your visit.

How to Order Copies

Place a Duplication Order the Archival Collections Database

  • Place your request as instructed above.
     
  • Open the request from the “Request in Processing” menu on the left-hand side of the screen.
     
  • Select “Clone to Copy” at the top.
     
  • Complete duplication order details.
    • Be specific as possible about the materials you would like to have copied.
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  • Select "Submit Request"