Fearless Teaching Institute

How to Share:

1. Sign in to https://umd.zoom.us/ using your University credentials.
2. If you would like to host a Zoom session immediately, enter your personal room and participant using their email, or share the URL to your room.
3. Schedule a session for a specific date and time. From there, you can send an email to participants, or add the Zoom meeting to your Google calendar, then add participants directly to the event. 

How to Get Help:

Zoom Help Center

Email Template:

Dear [NAME],

I will be using Zoom to conduct our [REFERENCE APPT., INSTRUCTION SESSION]. This is a synchronous video conferencing system that will allow me to share my screen and video chat with you. We also have the option of recording the [MEETING / SESSION] to reference at a later date, if that would be helpful. 

Before joining a Zoom meeting on a computer or mobile device, you can download the Zoom app from the Download Center. Otherwise, you will be prompted to download and install Zoom when you click a join a meeting link. You can also join a test meeting to familiarize yourself with Zoom. Further resources are available on the Zoom support site. 

Our meeting will be held at [DATE/TIME] and can be accessed through [MEETING LINK]. I can also send an invitation to the meeting through Google calendar.

I look forward to working with you. Please be in touch with questions.

Thanks!

[LIBRARIAN NAME]

How to Share:

*Note: These instructions are for sharing a recorded Webex session. To invite users to a live Webex session, follow the directions for scheduling and starting a Webex Meeting or Event*

1. Login to webex.umd.edu with your Directory ID and password
2. Select "Recordings" on the left-hand menu
3. Select the recording you wish to share and select "Share"
4. Enter the email address of the person you wish to share the recording with, or copy and paste the public link to the recording

How to Get Help:

Schedule and Start a Webex Meeting or Event

Email Template, Synchronous:

Dear [NAME]

I will be using Webex to conduct this [INSTRUCTION SESSION / REFERENCE APPT]. This is a synchronous video conferencing system that will allow me to share my screen and for us to video chat. I can also reference slides or other materials, as needed. If this is your first time using Webex, you'll be prompted to download the installer file to install the desktop app on your computer. If you can't download the installer, you can still join the meeting using the web app. You can also download the software ahead of time at the Webex support center and/or join a test meeting to test your system before we meet. 

Our meeting will be held at [DATE AND TIME]. I will be forwarding an email from Webex with access information for our meeting. For your convenience, choose however you'd like to join the meeting from your computer, mobile device, traditional phone, or video system. While all of the options are available, I recommend joining via computer or video system, which will allow us to take full advantage of the Webex platform.  

Please reach out with any questions.

Best,

[LIBRARIAN NAME]

Email Template, Asynchronous:

Dear [NAME],

I will be using Webex to record the virtual instruction sessions for students. This is an asynchronous video recording tool that will allow me to share my screen, consult a slide deck, and/or speak directly to students, as appropriate. A Webex recording can be embedded into your Canvas by posting a link directly to the video, which I will provide by [INSERT DATE / TIME]. 

When students visit the link to the Webex recording video, it may prompt them to download software or a plugin. to download a plugin. If they encounter difficulties viewing the video, there is an excellent support page available here: https://help.webex.com/ld-nyw95a4-CiscoWebexMeetings/Webex-Meetings. 

I will be in touch with details about the video as soon as it is available.

Thanks,

[LIBRARIAN NAME]

• Meetings vs. Training vs. Events: We recommend using "WebEx Meetings" for instruction sessions. Although this platform does not have the option to create breakout sessions, it does provide opportunities for student engagement via the annotation and whiteboard tools.
• Presenters: WebEx does not offer the option to create co-hosts. If you are co-teaching, make your co-teacher a presenter rather than the host. Note that if you are recording a session and change hosts, the recording will end and will need to be restarted by the new host. 
• Polls: Polls cannot be created outside of a meeting session. To create a poll in advance of your session, log in to your session 5-10 minutes before your students join.

How to Share:

1. Log in to umd.hosted.panopto.com using your University credentials.
2. On the lefthand menu, select "My Folder."
3. Hover over the video you want to share, then select the "share" button.
4. 4. Copy the video link and paste into email message

How to Get Help:

Comprehensive Guide to Panopto for Instructors

Email Template

Dear [NAME]

I will be using Panopto to record the virtual instruction sessions for students. This is an asynchronous video recording tool that will allow me to share my screen, consult a slide deck, and/or speak directly to students, as appropriate. A Panopto recording can be embedded into your Canvas space in one of two ways (1) If you have the "Panopto Recordings" tool activated in your ELMS course, you can simply search the catalog of Panopto videos for the session. I will be in touch with the search criteria to help you locate the video. (2) You can post a link directly to the video, which will be hosted on Panopto. 

When you post a link to the video in ELMS/Canvas, the system should automatically authenticate students using their UMD ID and password. If you choose to share the link outside of Canvas, it may prompt students to log in to Panopto. There will be two options "Panopto" and "Panopto Canvas" and students should select the later. It may prompt them to download a plugin. If they encounter difficulties viewing the video, there is an excellent support page available here: https://support.panopto.com/s/topic/0TO39000000RTTJGA4/troubleshoot-viewing. 

I will be in touch with details about the video as soon as it is available.

Thanks!

[LIBRARIAN NAME]

How to Share:

Google Hangouts Meet should be used for live meetings. You can set up a Google hangout through Google calendar, or through Google meetings. You may also find this Hangouts Meet Cheat Sheet helpful. 

How to Get Help:

Google Meets Cheat Sheet

Email Template:

Dear [NAME],

I have set us up a Google Hangouts Meet for our meeting, a video conferencing system hosted through Google. Our meeting with be held at [INSERT DATE AND TIME] and can be accessed at [INSERT LINK]. I can also send you a Google calendar appointment with the access details if that would be helpful.

If you have never used Google Hangouts before, you might find this getting started guide to be helpful. While our hangout can be accessed through many browsers, it will work best in Google Chrome. 

Please reach out with any questions. Thanks!

[LIBRARIAN NAME]

How to Share:

Share Content from Your Library

How to Get Help:

Screencast.com Help

Email Template:

Dear [NAME],

I will be recording a quick screencast to guide share with your students using Screencast.com, which is freely available screen recording software. I can send the recording to you as a video file, which you can then upload into your Canvas space. Students can use any video player to view the recording.

I will plan to send the video file to you by [INSERT DATE / TIME]. If you have any questions before then, please do not hesitate to reach out.

Thanks!

[LIBRARIAN NAME]

How to Share:

Share from your device.

How to Get Help: 

Intro to Rush for Instructors

Email Template:

Dear [NAME],

I will be recording a quick video to share with your students using Adobe Rush. I can send the recording to you as a video file, which you can then upload into your Canvas space. Students can use any video player to view the recording. 

I will plan to send the video file to you by [INSERT DATE / TIME]. If you have any questions before then, please do not hesitate to reach out. 

Thanks!

[LIBRARIAN NAME]