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Preservation Grants

General Guide to Grants for Preservation

Institutional Characteristics

Before searching for funding it is important to identify certain organizational characteristics:

  1. Size:
    • small to medium-sized institutions with limited preservation experience (libraries, historical societies, archives, and museums)
    • small to medium-sized institutions with significant preservation experience (libraries, historical societies, archives, and museums)
    • large institutions (academic research libraries, independent research libraries, major museums)
  2. IRS classification
    • non-profit
    • for-profit
  3. Public or Private

Collection Characteristics

You will also need to identify collection characteristics:

  1. Repository Type
    • Circulating
    • Non-circulating
    • Hybrid
  2. Format
    • Paper-based (manuscripts, bound volumes, scrapbooks, ephemera, photographs, newspapers, wallpaper, fans, and artworks)
    • Parchment and vellum
    • Film, sound and video recordings
    • Computer media
    • Other cultural artifacts (not paper-based)
  3. Significance
    • Geographic (international, national, regional, local)
    • At risk (fragile, damaged, valuable, and/or much-used)
    • Community-specific
    • Topic-specific

Purpose

You will also need to identify the purpose preservation intervention:

  1. Assessment
  2. Planning
  3. Metadata creation
  4. Environmental Control (providing a moderate, stable temperature and humidity, and controlling exposure to light and pollutants)
  5. Disaster Preparedness (preventing and responding to damage from water, fire, or other emergencies)
  6. Security (protecting collections from theft and/or vandalism) 
  7. Storage and Handling (using non-damaging storage enclosures; using proper storage  furniture; cleaning storage areas; using care when handling, exhibiting, or reproducing  collections) 
  8. Reformatting (reproducing, e.g., microfilming, photocopying, or digital imaging, onto stable media collections)
  9. Binding and Repair (using library binding for appropriate materials, performing minor in-house repairs, e.g., encapsulation, surface  cleaning, minor paper repair)
  10. Conservation Treatment (having valuable items such as manuscripts, journals, maps, and drawings treated by a qualified conservator) --often needed for items requested for exhibition. Treatment is the most time-consuming and expensive strategy on a per-object basis, thus only unique or otherwise valuable artifacts are mostly prioritized.

Also, the stage of intervention and the related size of award, i.e., cost, scale, and level of planning:

  1. Capacity building (consultancy offering basic advice on collection care, training for staff and volunteers, etc.)
  2. Assessment/Planning (detailed documentation and recommendation discovery, often required for implementation grants)
  3. Implementation (interventions recommended by a previous preservation assessment)

 

Impact

Lastly, identifying the impact can help in the discover of funding sources:

  1. Promote democracy
  2. Enhance community cohesion
  3. Public history programming
  4. Cultural Heritage awareness
  5. Minimize risk
  6. Slow collection deterioration
  7. Reduce energy consumption 
  8. Strengthen institutional resiliency
  9. Building Envelope upgrades