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Preparing for Activity Insight: Creating and Curating a Scholarly Profile

This guide is designed for those who would like to create an ORCID, ResearcherID, or Google Scholar profile, especially those who need to track scholarly output in preparation for the Activity Insight implementation.

BibTeX Overview

BibTeX Overview Banner

Digital Measures provides robust documentation to support users who need to generate a BibTeX file from various platforms. You can follow the preceding link, or click the question mark next to Import from a BibTeX file on the publication import screen in Activity Insight:

screenshot from Activity Insight

Instructions and how-to videos for several major platforms are included below. 

Options to create a BibTeX from a formatted bibliography in Word, PDF, etc.

Many Activity Insights users will have much of the needed publication information saved in a bibliography of some kind, such as your CV. Several tools exist that will attempt to parse a formatted text bibliography into the BibTeX format. These are somewhat experimental, but may be worth trying:

  • AnyStyle, an online bibliography parser that can be trained for improved results. 
  • cb2Bib: A tool that will take formatted references copied to the clipboard and attempts to parse them into BibTeX format.
  • text2bib: A Web-based service by the economics department at the University of Toronto that can convert references in a text file to BibTeX format.

Export Bibtex file from Google Scholar

If you are on a Mac, TextEdit will by default save any file as a Rich Text File (.rtf) which will not work for import into Activity Insight.  You will have to switch to plain text by going to TextEdit > Preferences and selecting Plain Text under Format.  You can then paste in the Google Scholar bibtex output and save as .txt.

How to Export BibTeX from Mendeley

1. Log in to Mendeley or Mendeley desktop
2. Navigate to the folder in your library that has the publications you want to use to create a BibTeX file
3. Select the publications you want to export
4. Go to File, and then Export
5. Make sure you have chosen a name and location and the file type is "BibTeX (*.bib)"
6. Save

How to Export BibTex from Web of Science

  1.  Go to Web of Science and find your articles.
  2. Once your articles are listed on your screen, click on "Export to Other File Format"
    WoS steps.jpeg
  3. This window below will pop up, select either "all records on this page" or "records from ## - ##" indicating how many of your results you'd like to export.  Record content "Author, Title, Source, Abstract" has the information needed for a citation.  Make sure the file format "Bibtex" is selected.  Click "Export".
  4. You will be asked where to save the file on your computer.
  5. Back in Activity Insight, select this file after choosing the "Import from Bibtex" option for your publications.